Terms & Conditions

Effective Date: 1 May, 2025

Cancellation

If a stallholder wishes to cancel their stall, they must have a cancellation written in email to hello@bodymindspirit.co.nz. Cancellations less than a 45 days before the market date will result in a loss of 100% of the stall cost. However, if it is prior to this, Body Mind Spirit NZ Expo will try to fill the gap and will give the stallholder a refund minus a $35 administration fee.

If this event happens to be cancelled because of a COVID-19 lockdown, a natural disaster, or events outside of our control, a full refund will be provided.

Insurance

Stallholders are responsible for their stall and valuables. The Body Mind Spirit NZ Expo team are available to help where possible, and they will have volunteer security on site, but ultimately the stall and associated possessions is the stallholder’s responsibility.

Food stalls must have a current Notice of Registration. If you need to find out more about this please read more on the Christchurch City Council website.


Food poisoning/allergies: The food you sell at a market must comply with New Zealand Food Safety Act. From rules on cleanliness to labelling, the act makes sure that the food you supply is safe and suitable for consumption. No matter how much you label your food, accidents can happen, especially at a market, so it is recommended you also have a public liability insurance policy.

Trading Hours

Your Exhibitor Stall must be open for the entire duration of the Body Mind Spirit NZ Expo. If an Exhibitor sells out of product, their stall must be left set up until the end of the expo.

All stallholders must be set up and ready to trade at least 15 minutes before the commencement of the expo.

Equipment and Power Supply

All displays/tables/gazebos & chairs are the responsibility of the stallholder, unless provided by the venue.

It is the stallholder’s responsibility to make sure their table displays & gazebos are secure to prevent any health and safety risks.

The Body Mind Spirit NZ Expo team may provide volunteer helpers on the day who can assist in carrying your equipment from the car.

For powered stalls: any electrical equipment must be approved by Leah and must have a current electrical safety tag (Mitre 10 offers this service).

Health and Safety

Exhibitors must be aware of all the health and safety procedures, exits and attend a compulsory health and safety meeting 15 mins before the expo commences.

The Body Mind Spirit NZ Expo team will be doing checks before and throughout the expo to ensure your display is strictly safe and contains no harmful objects for children or adults.

A first aider and first aid kit will be available on site for the duration of the event.

  • Please make sure you are not blocking any exits.

  • Please report to Leah from the Body Mind Spirit NZ Expo team if there are any incidents or accidents. She will be wearing a Hi-Vis vest on the day.

COVID-19

If an Exhibitor becomes sick with COVID-19 or is a close contact of someone who is, and is unable to attend the market, please let Leah know as soon as possible.

Termination

The Body Mind Spirit NZ Expo team has the right to remove any Exhibitor from the premises if they do not comply with these terms and conditions, or if they behave in any manner that breaches the expo Code of Conduct.

Code of Conduct

Customers, Exhibitors, and the Body Mind Spirit NZ Expo team are all to show respect and kindness to each other, each other’s belongings, and the beautiful venue.

Exhibitors agree to comply with the instructions of the Body Mind Spirit NZ Expo team to make sure this event is run smoothly.

Exhibitors are expected to:

  • conduct themselves in a non-violent manner and not conduct themselves in any abusive, racist, or sexist manner;

  • respect the Body Mind Spirit NZ Expo team, venue staff and surrounding businesses; and

  • take all with them, leaving the venue looking the same before they started setting up.

Sales

The Body Mind Spirit NZ Expo team accept no liability for any sales or lack thereof that any Exhibitor or Food Vendor makes.

Please ensure you are offering quality products to the customer, and presenting your offerings, including any goods and services accordingly.

By submitting your stall application, you are agreeing to these terms and conditions. If you would like to discuss or dispute any of these terms & conditions, please email hello@bodymindspirit.co.nz.